Fiscal / Administration

Overview

Managed by the Fiscal Manager the fiscal portfolio is responsible for managing the financial operations of the Division, ensuring sound stewardship of both state and federal resources. Key responsibilities include preparing and monitoring the biennial state budget and overseeing federal grant budgets to align with programmatic goals and compliance requirements. The section handles a wide range of financial tasks, including payroll, procurement, contracts, travel coordination, accounts payable, accounts receivable, and state and federal financial reporting. This portfolio ensures that all financial activities are conducted efficiently, transparently, and by applicable regulations, providing critical support to the Division’s operations and emergency management efforts.

Purchasing Program:

This program oversees the acquisition of goods and services necessary for day-to-day operations and emergency management activities. It ensures all procurement processes comply with state regulations, promotes cost-effectiveness, and maintains transparency when working with vendors and service providers.

Budgeting Program:

This program manages financial planning and resource allocation to support organizational goals and mandates. By analyzing current and projected needs, this program ensures that funding is used efficiently and that expenditures align with the strategic priorities set by leadership.

Accounting Program:

This program is responsible for tracking, recording, and reconciling all financial transactions. Working closely with other units ensures accuracy in financial reports and compliance with state and federal requirements, thereby upholding fiscal integrity.

Travel Coordination Program:

This program arranges and oversees official travel for staff and associated stakeholders. It ensures adherence to travel policies, seeks cost-effective solutions, and streamlines logistics to support critical meetings, trainings, and emergency response operations.